GENERAL

Q: What does your rental fee include?
A: Your rental fee will include:

  • The use of the space for your event
  • Chairs and tables (50-48"rounds, 20-6ft Tables, 20-8ft Tables, 10-Bistro Tables and complimentary set up and tear down of these items. Our 48" Rounds seat 5-6 people comfortably.
  • Restroom amenities
  • Complimentary studio rental with ballroom rental (Friday and Saturday rentals only).
  • Trash/Recycling disposal
  • Large stage area with ADA accessible ramp (16ft X 31ft)

Q: How many can people can you accommodate?
A: The Ballroom at Carnahan Hall can seat 300 people comfortably (excluding stage) or
up to 500 standing.
A: The Studio can seat 50 people and up to 60 standing.

Q: Is there a specific caterer that I have to use?
A: No, Carnahan Hall allows you to use the caterer of your choice. It is recommended
that all food is prepared in a ServSafe kitchen. For a list of our preferred caterers click
here .

Q: Does Carnahan Hall have a kitchen on site for caterers to use?
A: Carnahan Hall has a catering prep space that can be added onto your rental. It
includes unlimited ice, a stove to warm food items, cold storage, lots of table space to
prep food items.

Q: Are linens included in the rental?
A: We offer black linens for $10.00 per linen or white linens for $12.00 per linen. Check
out our decor packages for discounted options.

Q: How far in advance should I reserve the date of my event?
A: If you know about your event, it’s not too early to book it! The sooner you contact us,
the sooner we can confirm the availability of your date and begin the leasing process.
Our calendar fills up quickly. Be sure to contact us today to host next event with us!

Q: How much of a deposit is required for my events? Is there a damage deposit
required?
A: Half of your total rental fee is due at the time you authorize your contract. There is a
separate $500.00 damage deposit, due at the time of signing. Damage deposits are
accepted in the form of a credit card authorization form. The client will be notified of any
damages prior to payment being processed.

Q: Is time for setup and teardown included in my rental?
A: Carnahan Hall recommends having ample setup and teardown time included in your
rental. Setup time needs to include when your vendors (Caterer, DJ, Cake, Flowers,
etc) will be setting up.

Q: What does cleanup entail for someone renting the space?
A: When we say cleanup, we simply mean that at the end of your scheduled rental time,
everything that you brought into the venue needs to be thrown into the trash or taken
out of the rental space. We will take care of the rest (sweeping, taking out the trash,
chairs, tables, etc).

Q: What amenities are offered at Carnahan Hall?
A: At an additional cost, we offer:

  • Alcoholic and non-alcoholic bar service
  • AV packages
  • State of the art sound system
  • Up to three projection screens
  • Decor packages (table settings, uplighting, easels, LED lights, candles and more!)
  • Additional studio rental (for a kid's room, food, etc) -- Complimentary with Friday and Saturday ballroom rentals!
  • Event attendants (Event Attendant, Security, Bartender, Table Busser)
  • Table linens
  • Coat check
  • Catering prep space
  • All-inclusive options available!

Q: If I decide to have an event with concert sound, do I need to hire a sound
technician?
A: With our state of the art sound system, we want to offer you and your guests the best
possible experience. When using our JBL sound package you must also add on our in
house professional sound engineer with use of live musicians/bands or in situations
requiring complicated micing, as determined by Carnahan Hall . Our sound
engineer will sound check your band and actively mix sound throughout the night.

Q: Are other events scheduled on the same day?
A: Our facility has two rooms available for rent. During Sunday through Thursday, we
may have multiple events going at the same time. We take into consideration what
events may go on at the same time, giving priority to the event booked first. Both rooms
are always rented together for events taking place on Fridays and Saturdays.

Q: Can you accommodate guests who need ADA access?
A: Yes, Carnahan Hall has handicapped accessible restrooms, and a ramp for entering
the venue and on stage.

Q: What is your payment and cancellation policy?
A. A full refund is received if you cancel your event 6 months prior to your event day. A
partial refund is received if you cancel 4 months prior to your event day. If you cancel
your event with less than four months until your event day you will not receive a refund
unless another event books at an equal or greater value. If you have to move your date
but still keep your event with our facility, we will still honor your deposit.

Q: Does Carnahan Hall provide parking for guests?
A: Yes, we have LOTS of FREE parking!

BRIDES

Q: Is there a dressing room/waiting area for bridal parties and groomsmen?
A: Depending on the size of your party, we have multiple options. The Studio can be rented as a dressing room or for storing items. The loading dock can also be utilized and is great for grand entrances!

Q: Can we bring in our own alcohol for our event?
A: No. Due to our licensing, alcohol cannot be brought into or taken out of our venue. Any outside items will be confiscated.

Q: Are decorations included with the rental?
A: We have several decor packages available! If you have your own decorations, you are able to set them up yourselves during your setup hour.

Q: What decor restrictions exist indoors?
A: The following are not permitted: sand, unprotected candles, glitter, hay, birdseed, silly string, and nailing, screwing, stapling, or duct tape (please use non-marking tape).