-BALLROOM RENTAL-

CAPACITY (4,900 SQUARE FEET): SEATED: 300/250   STANDING:500

  • Seated with no dance floor OR theater style seating = 300

  • Seated with dancefloor = 250 or less

To confirm your date we require:

  1. An authorized agreement and 50% of total rental fee

  2. 2 weeks prior to your event date, the remaining 50% plus a separate damage deposit of $500.00 (credit card authorization form to be held)

Ballroom rental includes:

  • ADA accessibility

  • Free onsite parking

  • Tables and chairs (see below for available options to choose from)

  • Setup AND teardown of tables and chairs

  • Mobile unit (ideal for guest check in, ticketing, etc.)

  • Lounge furniture (lounge couches, coffee tables, book shelf)

  • Outdoor patio space

  • Restroom amenities

  • Trash/Recycling disposal

  • Stage area (16ft X 31ft) -includes ADA accessible ramp

Table and chair options:

  • 6’ Banquet tables (20 available)

  • 8’ Banquet tables (20 available)

  • 48” Round tables (50 available)

    • Seat 6 comfortably

    • If you wish to seat more than 6 at one table, we recommend our banquet style tables.

  • 30” Round pedestal (42” tall)   (10 available)

    • Stand up cocktail table/bistro table

  • Black padded chairs           (300 available)

BALLROOM SET UP/TEAR DOWN:                                                                $60.00/hour

Required time for decorating, vendor set up/tear down, or to remove items that client has brought in, etc. A venue attendant must be present to monitor.

  • All items provided by the venue (tables, chairs, etc) will be set up prior to client’s scheduled set up time.

  • When your set up time begins is the earliest you and your vendors will be able to access the venue.

  • At the end of the event, all items brought in by the client must either be removed by the client, or placed into provided trash receptacles.



BALLROOM EVENT TIME:
Rental rate for “event time”, defined as when doors will open to guests and Carnahan Hall is fully staffed and in operation. Bar does not open until event begins.

Sunday-Thursday:         $250.00/hour

   $200.00/hour (3+ hour min)

Friday & Saturday:                                                $300.00/hour

              $250.00/hour (4+ hour min)

Holiday Pricing:                                                     Ask about Holiday Pricing!

-AUDIO / VISUAL SOLUTIONS-

Carnahan Hall offers high quality, affordable audio/visual solutions including lighting, video projectors, and powerful speakers.

VIDEO/PROJECTOR PACKAGE (Flat Rate)

9’x12’ Retractable projector screens for slideshows, movies, or images                  $50.00

   9’x12’ screen + two 5’x8’ side projectors           $100.00

  • Enjoy one image/slideshow on all three screens, or use our two separate

video feeds!

Connection Requirements: Client MUST provide their own device with the following requirements:

  1. You must be able to connect to an Apple TV (MAC) OR have an HDMI output (HDMI cord provided by Carnahan Hall).

  2. Provide a second form of your provided presentation in the format of: USB drive, Google Drive (Slides/Docs), via Email).

JBL SOUND PACKAGE (Flat Rate) $200.00

  • 2 - JBL PRX 735 1500 watt 3-way 15” main speakers

  • 2 - JBL PRX 718 1500 watt 18” subwoofers

  • 4 - JBL PRX 712 monitor wedges (as needed)

  • Hookups for DJ/laptop/iPod

  • Choice of microphone: corded mic, wireless mic

    • 3x Shure SM58

    • 2x Shure SM57

    • Shure Drum Mic Kit - 1 kick, 3 tom, 1 snare, 2 OH

    • 2x Sennheiser Condenser Mics                 

SOUND ENGINEER                                                             $25.00/hour

Required with use of live musicians/bands or in situations requiring complicated micing, as determined by Carnahan Hall. Carnahan Hall’s in-house sound engineer will work with your band or presenter to sound check prior to the event taking place (set up time must be utilized plus one hour to tear down) as well as actively mix throughout the event to ensure the best return on your entertainment investment.  

-ADDITIONAL VENUE AMENITIES-

ADD ON ANY OF THESE AMENITIES TO YOUR

BALLROOM OR STUDIO RENTAL!

-IN-HOUSE TICKETING-

PRICING:

  • 1-150 TICKETS $50.00

  • 151-300 TICKETS $75.00

  • 300+ TICKETS $100.00

INCLUDES:

  • Printing of physical tickets with customized text of up to 5 lines with 25 characters per line.

  • Online ticketing link

  • Carnahan Hall box office location (Tuesday-Friday 11AM-5PM)

    • Will call tickets

    • Includes over-the-phone transactions

    • Tickets can be mailed for an additional fee

-ADDITIONAL ROOMS-

CATERING PREP SPACE RENTAL:                                                       $100.00 (flat rate)

  • Priority will be given to first booking for the use of this area.

  • Use of in-house catering room for prepping stations, additional storage, cold storage, and use of unlimited on-site ice.  Prep space is located around the corner from loading dock area for easy load in and load out (no parking outside of loading dock).

  • All food must be prepared in a ServSafe kitchen prior to being brought into venue.  Refrigeration and reheating is available, but no actual cooking is permitted on site.

COAT CHECK RENTAL:                                                                            $100.00 (flat rate)

This room is located in our loading dock and is easily accessible. This fee includes the use of our coat check along with an attendant.


-ADDITIONAL STAFFING-

Our staff is paid from the moment they come in until the minute they leave your event. This includes all positions staffed based on your special event needs; bartenders, security, table bussers, additional attendants, etc. Pricing below reflects staffing cost per staff member.

  • SECURITY $80.00 + $20.00/additional event hour over 5 hours

  • BUSSER/ATTENDANT $60.00 + $15.00/additional event hour over 5 hours